Job Overview
We seek a highly organized and detail-oriented Office Administrator professional to manage day-to-day office operations and ensure a smooth, efficient workplace.
This role requires someone who is proactive, reliable, and comfortable managing various administrative and clerical tasks in a dynamic office environment.
Job Type
- Reports to: CEO and Director of Finance and Accounting
- Job Type: Part-Time; 25 hours per week
- Compensation: $15-18/hr, depending on experience
Professional Responsibilities
Office Administration:
- Open and sort incoming mail and packages
- Answer and direct incoming phone calls
- Order and pick up team lunches as needed
- Order and stock office snacks, kitchen supplies, and general office supplies
- Water office plants and maintain a pleasant office environment
- Clean refrigerator and run dishwasher on a weekly basis
- Prepare and deposit checks
- Assist the CEO and Director of Finance and Accounting with administrative and project-based tasks
- Manage vendor relationships and coordinate office repairs, maintenance, and upgrades
- Maintain organized filing systems (both digital and physical)
- Provide support for office events or meetings as needed
Data Entry:
- Enter and update data into various systems with a high degree of accuracy and efficiency
- Assist with document scanning and digital record-keeping
Building Management:
- Schedule, coordinate and manage building maintenance vendors for routine maintenance and repairs (HVAC, boiler, elevator, fire alarm, etc.)
- Assist building tenants with their needs, such as move in/move out, suite maintenance, rent payment and answering general building questions
- Assist with showings to prospective tenants for vacant building suites
- Work with building maintenance staff for building cleaning and janitorial supplies
Qualifications:
- High school diploma or equivalent; associate or bachelor’s degree preferred
- Proven experience in office administration, clerical work, or data entry
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and other office software
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and act with discretion
Preferred Attributes
- A can-do attitude and willingness to jump in where needed
- Self-starter who takes initiative and works well independently
- Comfortable working in a fast-paced, collaborative environment